VTAC Privacy Statement

The Victorian Tertiary Admissions Centre (VTAC) recognises the importance of protecting personal information and is bound by the Information Privacy Act 2000 (Victoria), the principles outlined in the National Privacy Policy (2001) and the Health Privacy Principles (Health Records Act 2001).

VTAC institutions are not permitted to sell or trade your information without your express permission and are bound to all VTAC privacy and ethics rules through contractual agreement.

Full details of the VTAC Privacy Policy are available at: VTAC code of privacy and ethics

Primary purpose

VTAC collects personal information for the primary purpose of processing your course application for admission to tertiary institutions.

Secondary purposes

1. Assisting you, by passing on your information to institutions that you have applied to, so that they may provide the appropriate support services, should you have a disability.
2. Assisting institutions with government reporting requirements.
3. Meeting the reporting requirements of the Department of Education, Employment and Workplace Relations (DEEWR), or its successor, for the purpose of:
   1. use in connection with the Higher Education Information Management System (HEIMS); and/or
   2. use in connection with the National Data Collection on University Applications and Offers; and/or
   3. use in other collections as DEEWR, or its successor, may lawfully require from time-to-time.

VTAC will only collect information for lawful purposes related to this function or on behalf of VTAC institutions in relation to this function. You may seek access to information about you collected by VTAC, subject to any exception in relevant legislation.

The type of personal information VTAC collects and holds includes your contact details (name, address, telephone number, email address), date of birth, place of birth, ethnicity, gender, citizenship, languages spoken at home, educational achievements, professional qualifications, employment experience, examination results, Australian Tertiary Admission Rank (ATAR) , and information related to your health or the health of a family member .

Health information is collected to ensure you receive proper support services to at the time of enrolment or to assess disadvantage as a result of managing health issues.

The choice to answer health questions is optional (and does not form part of the selection process).

If you are a current Year 12 student studying the Victorian Certificate of Education (VCE), Victorian Certificate of Applied Language (VCAL) or the International Baccalaureate in Australia, your Year 12 results will be held, along with Year 12 results from other states and territories in Australia, in an archival database at VTAC. If you are eligible for an ATAR or Notional ATAR, these will also be held in the database. Your results, including your ATAR, will be held on similar archives at tertiary admission centres in other states in Australia. Results held on these archives will only be accessed by the relevant tertiary admission centre or member institution if you initiate an application for courses through that centre or if you submit an application for tertiary study directly with an institution participating in that centre.

If you undertake university studies in Australia and if VTAC has been able to access your results electronically a Grade Point Average (GPA) will be calculated and circulated to institutions to which you have applied.

If you subsequently initiate a VTAC application for Special Entry Access Schemes or Scholarships the personal information collected from the course application and VTAC registration will be used as outlined in the VTAC privacy policy.

Supporting documentation sent to VTAC becomes the property of VTAC and may be attached to any application you lodge. If requested supporting information is not provided, it may jeopardise your course application and entitlement for a course offer.

If you wish to seek access to your personal information or inquire about the handling of your personal and sensitive information, please contact the SEAS Coordinator or the VTAC Privacy Officer.

For further information about privacy

Further information about the VTAC privacy policy is available at VTAC code of privacy and ethics. Any questions regarding privacy at VTAC should be forwarded in writing to the VTAC Privacy Officer, VTAC, 40 Park Street, South Melbourne 3205.